Help with Catalogues and externals

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LudaChris

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It seems I've been messing up my catalogues for some time now. =(

I've been trying to keep all my photos on an external drive, and backing up with LR on a regular basis.

I think I've been opening different catalogues at different times, thinking they are the same ones. I have tons of missing pics in LR, but I can navigate to my pics on the HD.
So I'm guessing I've uploaded everything to the right spot, just using different cats.

Anyway, I'm a mess.
How do I make my LR catalogue and preview always use the same one, and always be the one on my laptop Use/Pics/LR, while keeping the pics on my external?

I hope this makes sense.

Can I combine lrcats so edits I've done on other pics in different cats show in my new main cat?

Thanks for any input!!
 
Luda, we CAN solve your problem but the procedures are different depending on your OS and software version. So please, fill your signature as per Rules & Regulations: Signature and it will be much easier for us to help you...
 
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Thanks for your signature!

What a mess...

First find all files ending with the extension .lrcat . They are the catalogs.

By double clicking each one in turn, determine which catalog in your opinion is the most complete/up to date and take note of its name and where it is. I will call it The choosen Catalog below. Also try to notice if the missing images in each catalog are the same from catalog to catalog and in the Library module in the right pane expand Metadata and be sure to have the word All showing to the left of the word Metadata. Not far down under Metadata, you will see Metadata Date. This is the time of your last edit for the selected image and this can help you find in which catalog the information for missing images are the most up to date.

There are a couple routes we can take from this point. The easiest one is to fix missing images in the choosen catalog but there is no guarantee that their edits will be up to date. To do this, you can right click on the missing folders and choose to locate or click on the question mark of a missing image to locate. Images near those will be automatically fixed. The longest route is note the Metadata date for everything in each catalog and from the choosen catalog, import from catalog choosing only images with the most up to date information. Succes guaranteed but what a monks' work!

I would personnaly do this: Open the choosen catalog and go to the first missing folder or missing image and note the metadata date and close. By opening the other catalogs, see if they have more recent Metadata dates. If not, then just locate missing images and do the same for the next missing set. If you find more recent edits in another catalogue those images shall not be missing in that other catalog and if so locate them first, remember which catalog it is and close. Back to the choosen catalog, go to Menu-File-Import from Catalog... and navigate to that other catalog. Only choose the images with the more recent edits or their folder if all in this folder are similarly dated and import that. The information will be updated in your choosen catalog. Then, repeat the above steps as necessary.

You should now have your choosen catalog in proper order, anything missing and all up to date. Fine! Then close Lightroom and lets fix it as the catalog Lightroom will always open; Read all the following sentence before executing: Double-click the choosen catalog and immediately press the Cmd key. You should see a dialog box on which, if you look closely, there will be a check box in front of "Always use this Catalog". Check it. For sure if you double click another catalog in the future, that other catalog will open. But back clicking the Lightroom shortcut, it will open the one you choose.

Then, I suggest that you put aside all those .lrcat files keeping them somewhere just in case you missed something in the operation. Then, their corresponding Previews.lrdata can be trashed when you are definitely fixed.

Wish you courage and patience,
 
Man, thanks Denis!

I did as you said, and yes, what a mess!!! =)

I was able to consolidate everything into one cat.
Looks like I've lost some work but nothing that made me cry so far.

Took some serious work to get it all together but I'm pretty sure it's good.

k, so you said to "double click the lrcat"

I navigated to user/photo/lightroom
when I double click on it it just opens it, cmd doesn't do anything for me.

What am I doing wrong?

Thanks again for your time and help.
I was worried I lost it all!!! =)
 
I was out sorry...

Here is another simple way to garantee that you will work on the same catalog each time lightroom start from its icon/shortcut:

Menu -> Edit -> Preferances -> General tab
Define Catalog section of the dialog box
When starting up use this catalog: ...

Replace ... with your own path to the catalog you want to use.

P.S.: Glad to hear you sorted your mess :D
 
I have a similar issue.

I'm working for an artist that uses Lightroom for viewing images. For the last few weeks he has been unable to view all his images at once. Now he has to open each folder that contains his images individually, which is a big pain for him and me. The images are on an external hard drive, but they have always been on an external hard drive. It sounds like a similar issue, but the files are all there. We just what to see them all displayed at once. We don't want to go through each folder individually searching for images. James (my boss) thinks it some kind of setting. What do you guys think?

Best,
Brian
 
Welcome to Lightroom Forums Brian!

Top of the left pane in Library, look for the word "Catalogue" and if the preceding arrow is pointing to the right, click it to make it point down thus expanding a few options. The first one will be "All photographs"...
 
Denis,

When I click on library and go into catalog and select all photographs, they show up as gray squares. If I go in to folders I can see all the image folder and if I click on them I can open them individually, but the images still don't all show up at once. Do you have any ideas on how to fix this?

Best,
Brian
 
I only see the images that are within one folder on my MacPro HD. If I click on the folder I can see the image on the lower panel, but I would like to see all the images on the MacPro HD with out going into each folder individually.
 
Make that a screenshot of the whole screen. There might be mystery question marks floating around which could provide a clue too.
 
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